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July 2016 Minutes (draft)

  • 07/21/2016 9:06 AM
    Message # 4148035
    Anonymous member (Administrator)

    Sacramento Valley Bears, Inc.

    Board of Directors Meeting – July 20, 2016

    In attendance: Paul Brown, Dan Metzger, David Abler, Neil Galimba, RJ Manguera, Rob Williams, Andy Wasserman, Alvin Prasad

    Call to order – 19:21 by Alvin.

    Member Petitions:

    [Secretary note: typically this section comes during new business, but because Neil couldn't stay for the whole meeting, we moved it up front.]

    Brunch proposal from Neil G:

    The Waffle Experience in Natomas, he brought menus. Next door to the Coca-cola factory on National Drive. Avg price $13-14.  Dan to look into this as August Bearrunch venue.

    Event proposal from Neil G:

    Sac Drive-in on Saturday, July 30 at 7:30pm. No Pets, no BBQ.

    Discussion about how to set boundaries for pool parties...

    • liability sheet

    • designated photographer at pool parties

    • photography ban when designated photographer

    Motion by Paul Brown: board directs secretary to come with draft language for pool party liability and responsibility sheet for participants. Also, deadline of 7 dates from today (27 July 2016). Second DM.

    Ayes – 4, Noes – 0, Abstain – 0 motion passes.

    Motion by Paul Brown: bear drive in movie event 30 July 2016 at 7:30pm. Movie TBD. Second DM,

    Ayes – 4, Noes – 0, Abstains – 0, Motion passes.

    Officer Reports:

    VP:

    Meet-n-Greet: Holliday Villa

    PP: Aug 13, Myk Ciapusci

    BNO: Spice of Life 19 August

    Brunch: Waffle Experience Natomas

    Board Meeting: Dan and John's

    Check the website for dates/times.

    Secretary:

    143 Members. 
    Our strategy of using the club website to publish events in order to gather contacts is working.

    Website Update

    New sign-up form on home page for eBlast.
    New Board and member discussion forums are live.

    Treasurer:

    Treasurer's report included by reference to google drive document.

    Motion: reimburse Andy for the cake $19.00 for Thom and Frank's going away party by Paul Brown, Second ND.

    Ayes, 3, Noes -0, Abstain – 1 (AW)  Motion passes

    Motion by DM reimburse Andy $14.00 for decorations. Seconded ND

    Ayes, 3, Noes – 0, Abstain – 1 (AW)  Motion passes

    Bear-at-Large

    Urges more preparation for pool parties and other large events in order to be less rushed on event days.


    New Business

    Fundraisers:

    Board members were tasked with brainstorming fundraising ideas they would be willing to lead.

    Alvin: Drag Queen Bingo – Talked to Rainbow Chamber, will fill application.

    Dan: Movie night? 60s Mixer (60's themed cocktail party)

    Dave: spaghetti feed. Pancake feed.

    Paul: chili cook off, Kenny has already agreed.

    Ice cream social

    “st. baldrick's”

    Tea dance. At Warehouse 35

    Andy: Bagel party

    Neal: No specific fundraising idea, but encourages the board to involve more volunteers for our events.

    Other New Business

    Dan; last pool party, host would like a bit more grill cleaning... Dan will investigate this weekend.

    Meeting adjourned at 21:35





 

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